• 1. Your personal data – What is it?

    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone, by combining it with other information in the data controller’s possession, or information which might come into his/her possession. The processing of all personal data is governed by the General Data Protection Regulation.

  • 2. Who are we?

    London Skills Academy (London Skills Academy) as the data controller, will ensure compliance and implementation of GDPR, provide oversight of all personal data collection processes and procedures, and decides how all personal data is processed and for what is its intended purposes.

  • 3. How do we process your personal data?

    London Skills Academy complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect your personal data.

    London Skills Academy uses your personal data for the following purposes:

    • To maintain membership records (e.g., locational data, phone numbers, email and home addresses).
    • To support each candidate in their professional growth and development.
    • To identify how a candidate can other clinical workshops based from their professional background.
    • To maintain financial accountability of all candidates.
    • To inform candidates of upcoming events, activities and services running at London Skills Academy.

  • 4. What is the legal basis for processing your personal data?

    • Explicit consent of personal data obtained from London Skills Academy Visitors.
    • Legitimate processing of information relating to London Skills Academy Membership, but not disclosed to any third party without prior consent.
    • Legal requirement of processing Disclosure and Barring Service (DBS) activities.

  • 5. Sharing your personal data

    London Skills Academy (London Skills Academy) as the data controller, will ensure compliance and implementation of GDPR, provide oversight of all personal data collection processes and procedures, and decides how all personal data is processed and for what is its intended purposes.

  • 6. How long do we keep your personal data?

    London Skills Academy will keep your data in accordance with the company requirements:

    • All data collected from the London Skills Academy Health Declaration Forms, Invoices, Emails and Certificates will be kept in the London Skills Academy Database located in the London Skills Academy’s Main Office.
    • If candidates completed their courses personal data file will be marked “inactive” in the database if it contains financial contributions which must be kept for legal accountability; otherwise, the candidates’ record will be permanently deleted;
    • When a candidate makes changes to their personal data using the “Change of Information” Form, the respective changes will be made in the London Skills Academy Database and the original form will be maintained as evidence.
    • When a staff member leaves their post from London Skills Academy, all personal information held in the London Skills Academy administrative office will be shredded.
    • Disclosure and Barring Services (DBS) records will be kept up to a maximum of six months after a recruitment or decision has been made to allow for the consideration and resolution of any disputes or complaints.

  • 7. Your rights and your personal data

    Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

    • The right to request a copy of your personal data which London Skills Academy holds about you;
    • The right to request that London Skills Academy corrects any personal data if it is found to be inaccurate or out of date.
    • The right to request your personal data is erased where it is no longer necessary for London Skills Academy to retain such data.
    • The right to withdraw your consent (e.g., Visitors) to the processing at any time;
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; and
    • The right to lodge a complaint with the Information Commissioners Office

  • 8. Further processing

    If London Skills Academy needs to use your personal data for any other purpose, which is not covered by this Data Protection Notice, then London Skills Academy will provide you with a new notice explaining this requirement before commencing any processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.